Working with Documents in Windows OS


Working with Documents in Windows OS

Documents are always saved in files and stored in an appropriate folder or a directory. A new folder can be created whenever required through the utility My computer and a newly created document can be stored in this folder. One can also put folders by dragging and dropping. This practise allows one to organise ones work properly. Windows 95 maintains a list of documents on a special documents menu. The documents menu can be opened by clicking start button and again clicking document menu form it.

Working with Application:

There may be number of application on a computer for various purpose like word processing, data base management, statistical data analysis etc. These applications can be involved either by activating an icon or from the start menu. Let us describe some common properties like menus, tool bars, dialog boxes etc. that most applications share.


Applications in windows environment use menus extensively. The menu bar in every application displays labels of the menus. Normally, file, edit, view and help labels are most common in every application. Any menu can be opened by clicking the label, the concerned menu pops down.

The file menu contains commands for various operations related with file i.e to open, close, save, print etc. along with a command to exit the application. Edit menu contain commands for edit operations such as copy, cut, paste, etc. it also includes commands for searching a particular text in the documents and also a search and replace commands. View menu has commands to control the appearance of visible items like toolbars, format bar etc in the applications display menu bars with different labels depending on the context of the application. Regardless of the nature and contents of the menus, they all work the same way as far as opening a menu and selecting a command form the menu is concerned.

Dialog Boxes:

If the command new or save as is activated form file menu a dialog box is opened. Commands that have ellipses (…) following the label, open dialog boxes. One has to key in the required information and click the OK button. These are for interaction between the computer and the user. These dialog boxes contain various objects like command button, cheek boxes, text boxes, lists etc.

Tool Bar:

A tool bar is a set of buttons usually positioned immediately below the application menu bar. Each button corresponds to a menu command. Clicking a button is same as choosing the corresponding command from the menu. Toolbars are often floating i.e you can move them around on the screen at any place. If you move the mouse cursor to a button on a toolbar, a small yellow tag displays description of the purpose of the button. This tag is called tooltip.

Status Bars:

A thick bar at the bottom of the application window is called status bar. When a command in a menu is pointed to, the status bar displays a one line explanation of the command.

Window support some useful accessories (Small applications) like calculator, paint for drawing picture, an editor called WordPad etc.

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